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The Electronic Passport (E-Passport) is Nepal's modern biometric travel document embedded with an electronic microprocessor chip that securely stores the holder's biometric information including digital photograph, fingerprints, and signature. Nepal officially launched the e-passport system in November 2021, replacing the earlier Machine Readable Passport (MRP) system to meet International Civil Aviation Organization (ICAO) standards for Machine Readable Travel Documents (MRTDs). This guide provides a complete overview of the e-passport registration process, required documents, fees, and procedures for obtaining an e-passport in Nepal.
What is an E-Passport?
An E-Passport (Electronic Passport) is a modernized version of the traditional passport that integrates an electronic microchip storing the passport holder's biometric and personal information. The chip is encrypted to ensure authenticity and prevent tampering, enabling secure identity verification at immigration checkpoints worldwide.
Key features of Nepal's E-Passport include:
- Embedded electronic microchip with encrypted biometric data
- Digital photograph stored on chip
- 10 fingerprint records for identity verification
- Digital signature capture
- Machine-readable zone (MRZ) for automated processing
- Enhanced security features including holographic images and laser engraving
- Compliance with ICAO Document 9303 standards
- Available in 34-page and 66-page formats
- 10-year validity period
Legal Framework
The issuance of e-passports in Nepal is governed by the following legal instruments:
| Legislation | Scope |
|---|---|
| Passport Act 2076 (2019) | Primary legislation governing issuance, renewal, suspension, revocation, and cancellation of passports in Nepal; Section 3 authorizes issuance to Nepali citizens |
| Passport Rules 2077 (2020) | Procedural rules for passport application, biometric data collection, fees, renewal, replacement, and administrative matters |
| Nepal Citizenship Act 2063 (2006) | Defines citizenship requirements; citizenship certificate is prerequisite for passport |
The Department of Passport under the Ministry of Foreign Affairs is the authorized body responsible for issuing e-passports in Nepal. District Administration Offices and Nepali diplomatic missions abroad also facilitate enrollment and document verification.
Types of Passports in Nepal
| Type | Color | Issued To |
|---|---|---|
| Ordinary Passport (34 pages) | Dark Blue | General citizens for personal travel; suitable for normal passport needs |
| Ordinary Passport (66 pages) | Dark Blue | Frequent travelers requiring more visa pages |
| Official Passport | Light Blue | Government officials traveling on official duty; requires recommendation from relevant ministry |
| Diplomatic Passport | Red | Diplomats, high-ranking government officials, and their dependents; issued on recommendation of Ministry of Foreign Affairs |
Eligibility for E-Passport
All Nepali citizens are eligible to apply for e-passport registration as per Section 3 of the Passport Act. Eligibility applies to:
- Nepali citizens with a valid citizenship certificate
- First-time passport applicants
- Existing MRP holders upgrading to e-passport
- Children and minors with birth certificate and guardian consent
- Nepali citizens living abroad
- Applicants replacing lost, stolen, or damaged passports
- Government employees traveling on official duty
Important: Non-Resident Nepalis (NRNs) holding citizenship of another country are not eligible for a Nepali e-passport due to Nepal's dual citizenship restrictions.
Where to Apply for E-Passport
E-passport applications can be submitted at:
- Department of Passports (DoP) - Tripureshwor, Kathmandu
- District Administration Offices (DAOs) - All 77 districts across Nepal
- Area Administration Offices - Select locations
- Nepali Embassies or Consulates - For applicants residing abroad
Types of E-Passport Applications
The online portal offers four types of e-passport applications:
| Application Type | Description |
|---|---|
| Passport First Issuance | For applicants applying for passport for the first time |
| Passport Renewal | For renewing expired or expiring passports |
| Passport Replacement (Lost/Stolen) | For replacing passports that have been lost or stolen |
| Passport Replacement (Damaged) | For replacing passports that have been damaged |
Step-by-Step E-Passport Application Process
Step 1: National Identity Card (NID)
Before applying for an e-passport, ensure you have a National Identity (NID) Card number. If you don't have one, you must first obtain an NID card.
Step 2: Online Pre-Enrollment
- Visit the official Department of Passports website: https://emrtds.nepalpassport.gov.np
- Click on "Apply for E-Passport"
- On the new page, click "Apply for Passport" again
- Select the appropriate application type:
- Passport First Issuance
- Passport Renewal
- Passport Replacement (Lost/Stolen)
- Passport Replacement (Damaged)
- Choose passport type:
- Ordinary 34 pages (suitable for normal use)
- Ordinary 66 pages (suitable for frequent travelers)
- Other Passport Types (official/diplomatic)
- Accept the Data Privacy Consent by clicking "I Agree"
Step 3: Book Appointment
Select your appointment details:
For Applicants in Nepal:
- Appointment Country: Nepal
- Appointment Province: Select your province
- Appointment District: Select your district
- Appointment Location: Department of Passports or nearest DAO
- Select available date and time slot
For Applicants Abroad:
- Appointment Country: Other
- Appointment Location: Choose nearest Nepali Embassy or Consulate
- Select available date and time (may need to visit during official hours if specific slots unavailable)
Step 4: Fill Application Form
Complete the following sections within 30 minutes (time limit applies):
- Demographic Information: Surname, given name, gender, date of birth, place of birth, country, nationality
- Citizenship Information: Citizenship certificate number, issue date, issuing district
- Applicant's Contact Details: Current address, phone number, email
- Emergency Contact Details: Name and contact of person to contact in emergency
Tip: Prepare all necessary details and documents before starting the online form as the 30-minute time limit is strictly enforced.
Step 5: Upload Documents
Upload the following documents in JPEG or PNG format:
- Citizenship Certificate - Front side
- Citizenship Certificate - Back side
- Additional documents if required (marriage certificate, divorce certificate, academic certificate based on visa type and purpose)
Step 6: Review and Submit
- Review the Application Summary carefully
- Make corrections if any mistakes are found
- Submit the application
- Note down the Reference Number (important for tracking)
- Download and print the application form with barcode
Step 7: Payment
Make payment for the e-passport through:
- Physical payment at Nepal Rastra Bank (NRB) or Nepal Bank Limited
- Payment counter at District Administration Office
- Online payment through ConnectIPS, eSewa, or Khalti (where available)
- Bank deposit at designated banks
Keep the original payment slip and take a photocopy for your records.
Step 8: Visit Appointment Location
On your scheduled appointment date, visit the designated office with:
- Printed application form with barcode
- Original payment slip
- Original citizenship certificate
- Original NID card
- Previous passport (for renewal/replacement)
- All required supporting documents
Step 9: Biometric Enrollment
At the passport office, the following biometric data will be captured:
- Digital Photograph: Taken at the office (wear normal dress, avoid white clothing)
- Fingerprint Scanning: All 10 fingers are scanned (keep hands clean and dry)
- Digital Signature: Captured on electronic pad
- Eye Iris Scan: Retina scan for identity verification
Step 10: Collection
After processing is complete:
- You will receive SMS or email notification when passport is ready
- Visit the same office where you submitted your application
- Bring original citizenship certificate and receipt
- Verify all details on the passport before leaving
Documents Required for E-Passport
Basic Documents (Required for All)
| Document | Specification |
|---|---|
| National Identity Card (NID) | Original NID card or NID approval form with number |
| Citizenship Certificate | Original and photocopy (front and back) |
| Payment Slip | Original e-passport payment receipt |
| Application Form | Printed copy of online application with barcode |
Additional Documents for Special Cases
| Situation | Additional Documents Required |
|---|---|
| Renewal | Previous passport (original) |
| Minors | Birth certificate; parents' citizenship certificates; consent letter from both parents/guardian |
| Married Women (Name Change) | Marriage registration certificate |
| Divorced | Divorce certificate |
| Lost/Stolen Passport | Police report (FIR); copy of lost passport (if available); ward office recommendation |
| Damaged Passport | Damaged passport (original) |
| Applicants Abroad | Valid visa; migration certificate (if applicable) |
| DOB Discrepancy | Date of birth certificate or supporting documents showing clear DOB |
| Government Employees | Recommendation letter from ministry; official travel approval; service identity card |
E-Passport Fees
Regular/Normal Service
| Passport Type | Pages | Validity | Fee (NPR) |
|---|---|---|---|
| Ordinary Passport | 34 pages | 10 years | NPR 5,000 |
| Ordinary Passport | 66 pages | 10 years | NPR 10,000 |
Fast Track Service
| Passport Type | Pages | Fee (NPR) |
|---|---|---|
| Ordinary Passport | 34 pages | NPR 12,000 |
| Ordinary Passport | 66 pages | NPR 20,000 |
Note: Diplomatic and official passports are exempt from fees as per Rule 14 of Passport Rules. Fees for applications from abroad may vary and could be higher than domestic rates.
Processing Time
| Location | Service Type | Processing Time |
|---|---|---|
| Department of Passports, Kathmandu | Normal | 2-3 working days |
| Department of Passports, Kathmandu | Fast Track | Same day to 1 working day |
| District Administration Offices | Normal | 7-15 working days |
| Embassy/Consulate Abroad | Normal | 6-8 weeks (30-50 days) |
Processing time may vary depending on application volume, document verification requirements, and public holidays.
E-Passport Renewal
E-passport renewal follows the same procedural framework as a new application:
- Visit https://emrtds.nepalpassport.gov.np
- Select "Passport Renewal" as application type
- Complete online pre-enrollment
- Book appointment
- Submit expired/expiring passport along with required documents
- Complete biometric verification
- Pay applicable renewal fees
- Collect renewed passport after processing
Renewal applications should be filed before or upon expiration as per Rule 12 of the Passport Rules.
Replacement of Lost or Damaged E-Passport
For Lost/Stolen Passport
- File First Information Report (FIR) at nearest police station
- Obtain ward office recommendation
- Visit https://emrtds.nepalpassport.gov.np
- Select "Passport Replacement (Lost/Stolen)"
- Complete application with police report and supporting documents
- Follow standard application process
For Damaged Passport
- Visit https://emrtds.nepalpassport.gov.np
- Select "Passport Replacement (Damaged)"
- Complete application
- Bring damaged passport to the office
- Damaged passport will be cancelled and retained
- Follow standard application process
E-Passport for Applicants Abroad
Nepali citizens residing abroad can apply through Nepali Embassies or Consulates:
- Complete pre-enrollment through https://emrtds.nepalpassport.gov.np
- Select "Other" for Appointment Country
- Choose nearest Nepali Embassy or Consulate as location
- Submit documents including valid visa at the diplomatic mission
- Complete biometric enrollment at the embassy/consulate
- Passport is processed in Kathmandu and sent back to the embassy
- Collect passport from the diplomatic mission
Note: This service may not be available in all countries. Check with the nearest Nepali Embassy or Consulate for availability.
Tracking E-Passport Application Status
You can track your e-passport application status through:
Method 1: Online Portal
- Visit https://nepalpassport.gov.np/check-status
- Enter your Reference Number or Pre-Enrollment ID
- Click "Check Status"
Method 2: Mobile App
- Download "Nepal ePassport" app from Google Play Store
- Open the app and click "Application Status"
- Enter your Reference Number
- Click "Check Status"
Method 3: Notifications
- SMS notification to registered phone number
- Email notification for status updates
E-Passport Offices in Nepal
Central Office
Department of Passport
Tripureshwor, Kathmandu
Phone: +977-1-5970330
Email: [email protected], [email protected]
Website: https://nepalpassport.gov.np
District Administration Offices
E-passport services are available at all 77 District Administration Offices across Nepal's seven provinces.
Tips for Smooth E-Passport Application
- Obtain NID card number before starting the application
- Prepare all documents and information before filling the online form (30-minute time limit)
- Double-check all spellings and personal details match your citizenship certificate
- Book appointment well in advance, especially during peak seasons
- Arrive early on appointment day
- Wear appropriate clothing for biometric photo (avoid white clothing)
- Keep hands, face, and eyes clean for biometric capture
- Carry original documents along with photocopies
- Save reference number securely for tracking
- Verify all details on passport immediately upon collection
Legal Consequences for False Information
Providing false information or forged documents during e-passport registration constitutes an offense under Section 12 of the Passport Act. Legal consequences include:
- Immediate rejection of application
- Revocation of passport if already issued
- Fines or imprisonment as prescribed by law
- Blacklisting from future passport issuance
- Reporting to law enforcement authorities
Passport Revocation
The authority may revoke or suspend a passport under Section 11 of the Passport Act in the following conditions:
- Use of forged or fraudulent documents
- Criminal convictions
- National security concerns
- Court orders or legal directives
Need Legal Assistance?
If you face issues with e-passport application, document verification, citizenship matters, or require legal assistance with passport-related disputes, our lawyers can help with documentation, affidavits, and liaison with government authorities. Contact us for professional assistance with your passport and immigration matters.
Frequently Asked Questions
An e-passport (Electronic Passport) is a biometric passport containing an embedded electronic microchip that stores the holder's personal and biometric data including digital photograph, 10 fingerprints, and digital signature. Nepal introduced e-passports in November 2021, replacing the Machine Readable Passport (MRP) system to enhance security and meet International Civil Aviation Organization (ICAO) standards. The chip is encrypted to ensure authenticity and prevent tampering, enabling secure identity verification at immigration checkpoints worldwide. E-passports are available in 34-page and 66-page formats with 10-year validity.
E-passport issuance in Nepal is governed by two primary legal instruments:
| Legislation | Scope |
|---|---|
| Passport Act 2076 (2019) | Primary substantive law governing issuance, renewal, suspension, revocation, and cancellation of passports; Section 3 authorizes issuance to Nepali citizens |
| Passport Rules 2077 (2020) | Procedural rules for application, biometric data collection, fees, renewal, replacement, and administrative matters |
These are supplemented by directives issued by the Ministry of Foreign Affairs and administered by the Department of Passport.
All Nepali citizens are eligible to apply for e-passport, including: first-time passport applicants, existing MRP holders upgrading to e-passport, children and minors (with birth certificate and guardian consent), Nepali citizens living abroad, applicants replacing lost/stolen/damaged passports, and government employees traveling on official duty. Applicants must have a valid citizenship certificate and National Identity (NID) card number. However, Non-Resident Nepalis (NRNs) holding citizenship of another country are not eligible due to Nepal's dual citizenship restrictions.
E-passport applications can be submitted at:
- Department of Passports (DoP): Tripureshwor, Kathmandu (fastest processing: 2-3 working days)
- District Administration Offices (DAOs): All 77 districts across Nepal (processing: 7-15 working days)
- Area Administration Offices: Select locations
- Nepali Embassies or Consulates: For applicants residing abroad (processing: 6-8 weeks)
All applications require prior online pre-enrollment through the official portal at https://emrtds.nepalpassport.gov.np.
The e-passport application process involves:
- Obtain National Identity (NID) card number
- Visit https://emrtds.nepalpassport.gov.np
- Click "Apply for E-Passport"
- Select application type (First Issuance/Renewal/Replacement)
- Choose passport type (34 pages/66 pages)
- Accept Data Privacy Consent
- Book appointment (select location, date, and time)
- Fill demographic, citizenship, contact, and emergency details (within 30 minutes)
- Upload citizenship certificate (front and back)
- Review and submit application
- Note reference number and download/print application form
- Make payment at designated bank or counter
- Visit appointment location with documents
- Complete biometric enrollment
- Collect passport after processing (SMS/email notification)
Basic documents required for all applicants:
- National Identity Card (NID) or NID approval form with number
- Original citizenship certificate (front and back)
- Original payment slip
- Printed application form with barcode
Additional documents for special cases: previous passport (for renewal), birth certificate and parents' citizenship (for minors), marriage certificate (for married women with name change), police report (for lost/stolen passport), valid visa (for applicants abroad), and recommendation letter from ministry (for government employees).
E-passport fees in Nepal:
| Service Type | 34 Pages | 66 Pages |
|---|---|---|
| Regular/Normal | NPR 5,000 | NPR 10,000 |
| Fast Track | NPR 12,000 | NPR 20,000 |
Diplomatic and official passports are exempt from fees. Payment can be made through designated banks (Nepal Rastra Bank, Nepal Bank Limited), payment counters at passport offices, or online through ConnectIPS, eSewa, or Khalti (where available). Fees for applications abroad may be higher.
Processing time varies by location and service type:
| Location | Service | Processing Time |
|---|---|---|
| Department of Passports, Kathmandu | Normal | 2-3 working days |
| Department of Passports, Kathmandu | Fast Track | Same day to 1 day |
| District Administration Offices | Normal | 7-15 working days |
| Embassy/Consulate Abroad | Normal | 6-8 weeks (30-50 days) |
Processing time may vary depending on application volume, document verification requirements, and public holidays. Applicants receive SMS or email notification when passport is ready.
The following biometric data is captured during e-passport enrollment:
- Digital Photograph: Taken at the passport office against white background
- Fingerprint Scanning: All 10 fingers are scanned and stored
- Digital Signature: Captured on electronic pad
- Eye Iris Scan: Retina scan for identity verification
The biometric capture process is conducted under Rule 7 of the Passport Rules. Data is encrypted and stored in compliance with ICAO standards. Applicants should keep hands, face, and eyes clean, wear normal dress (avoid white clothing), and ensure face is clearly visible for accurate capture.
E-passport application can be tracked through three methods:
- Online Portal: Visit https://nepalpassport.gov.np, enter Reference Number or Pre-Enrollment ID, and click "Check Status"
- Mobile App: Download "Nepal ePassport" app from Google Play Store, open the app, click "Application Status," enter Reference Number, and check status
- Notifications: Automatic SMS to registered phone number and email notifications for status updates
Keep your reference number secure as it is essential for tracking your application.
Yes, Nepali citizens residing abroad can apply through the nearest Nepali Embassy or Consulate. The process involves: completing pre-enrollment through https://emrtds.nepalpassport.gov.np, selecting "Other" for Appointment Country and choosing the nearest diplomatic mission, submitting documents including valid visa at the embassy/consulate, completing biometric enrollment at the diplomatic mission, and collecting the passport after processing (6-8 weeks). The passport is processed in Kathmandu and sent to the embassy for collection. This service may not be available in all countries.
For lost or stolen passport replacement:
- File a First Information Report (FIR) at the nearest police station
- Obtain ward office recommendation
- Visit https://emrtds.nepalpassport.gov.np
- Select "Passport Replacement (Lost/Stolen)" as application type
- Complete the online application
- Book appointment
- Submit police report, citizenship certificate, copy of lost passport (if available), and ward recommendation
- Complete biometric enrollment
- Pay applicable fees (standard fees apply)
- Collect new passport after processing
Additional fees may apply for replacement.
E-passport renewal follows the same procedural framework as new application:
- Visit https://emrtds.nepalpassport.gov.np
- Select "Passport Renewal" as application type
- Complete online pre-enrollment and book appointment
- Visit designated office with expired/expiring passport and required documents
- Complete biometric verification
- Pay applicable renewal fees (same as new passport fees)
- Collect renewed passport after processing
Renewal applications must be filed before or upon expiration as per Rule 12 of the Passport Rules. The validity period of new passport is 10 years from date of issuance.
E-passports issued in Nepal are valid for 10 years from the date of issuance. Minors' passports may have a shorter validity period depending on age. The e-passport contains enhanced security features including encrypted biometric chip, holographic images, laser engraving, ultraviolet security printing, and ICAO standard MRZ codes. Applicants should apply for renewal before expiration to avoid travel disruptions. The Department maintains electronic tracking systems to monitor passport validity and processing status.
Providing false information or forged documents during e-passport registration constitutes an offense under Section 12 of the Passport Act 2076. Legal consequences include:
- Immediate rejection of the application
- Revocation of passport if already issued
- Fines or imprisonment as prescribed by law
- Blacklisting from future passport issuance
- Reporting to relevant law enforcement authorities
Additionally, under Section 11, passports may be revoked or suspended for use of fraudulent documents, criminal convictions, national security concerns, or court orders. The revocation process follows administrative procedures with the right to appeal.
